A T T A C H M E N T 4

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CONTRACT/SUBCONTRACT

OUTLINE

Every contract and subcontract should consider the same issues. The contents

of each should be approximately the same. If you do not have an enterprise

policy or procedure to cover this situation, consider the following outline.

Order is not terribly important, but content is.

Supplies/Services Prices/Costs

Schedule

Statement of Work containing:

• Task Description

• Deliverable Documents List (sometimes called Contract Data Requirements

List or CDRL)

• Period of Performance

231

• Schedule

• Reference Documents

• Modifying Factors (for instance, the number of labor hours of specific

disciplines that must be provided)

Specification containing:

• Scope of the Document

• Applicable Documents

• Requirements

• Item Definition

• Performance Characteristics

• Physical Characteristics

• The major components of the principal item and the primary interfaces

between such major components and other items with which it must be

compatible

• Qualification Requirements (for software) or Quality Assurance Provisions

(for hardware)

• Process Requirements, if needed

• Materials Requirements, if needed

Interface Control Document

Packaging and Marking

Inspection and Acceptance

Delivery or Performance

Contract Administration Data

Special Contract Requirements

Contract Clauses

Representations and Certifications

Attachments

Contract/Subcontract Data Requirements List (CDRL or SDRL)

Special Attachments

A properly defined SOW will contain (either incorporated or appended) the

findings of the requirements discussions (negotiations). These findings are as

much a part of the requirements document (contract) as the initial document.

Any item in or referenced by the SOW is a legal part of the SOW. Therefore,

each of these items must be understood. It is a good idea to search the entire

C O N T R A C T / S U B C O N T R A C T O U T L I N E 233

SOW and find all the requirements and the modifiers and group them together

for your own purposes.

There are several types of specifications. MIL-STD-490 has established and

defined five major specification (Spec) types as well as a number of subtypes.

The standard provides a great deal of good information regarding the content

and purpose of each specification type. The specification types are shown in

Table A4-1.

T a b l e A 4 - 1 — S p e c i f i c a t i o n T y p e s

Type Specification

A System/Subsystem/Segment

B Development

B1 Prime Item

B2 Critical Item

B3 Non-complex Item

B4 Facility of Ship

B5 Software

C Product

C1a Prime Item Function

C1b Prime Item Fabrication

C2a Critical Item Function

C2b Critical Item Fabrication

C3 Non-complex Item fabrication

C4 Inventory Item

C5 Software

D Process

E Material

Additional Resources:

MIL-STD-245