A T T A C H M E N T 9

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DATA DELIVERY MATRIX

Some tool is necessary to compile data delivery requirements from the requirements

document (contract), put them in a common place, and assign word

dates and delivery dates and responsibilities. The Data Delivery Matrix is a simple

and effective tool for accomplishing this overall purpose and providing a

central location of past activities as well. A Data Delivery Matrix can be created

by using a spreadsheet such as the one shown in Table A9-1. The columns can

be extended to the right for multiple deliveries or the right column can be

updated periodically as necessary.

If your data manager is so inclined and so talented, a Relational Data Base

(RDB) such as Access can be used to do the same thing as the matrix in Table

A9-1. The RDB takes more time to set up in the beginning but will save time

and possibly mistakes in the long run. If the RDB is used, set the report format

so that at least the ‘‘Data’’ column, the ‘‘Frequency’’ column, the ‘‘Next Due’’

247

T a b l e A 9 - 1 — D a t a D e l i v e r y M a t r i x

Doc No Title Resp. Format First Del Frequency

A-0001 Monthly Progress Jones DID 1234 30 days Monthly

Report ARO1

T-0001 System Test Smith DID 2345 System Test minus One time

Package 30 days

T-0002 System Test Harris DID 4567 System Test plus One time

Results 30 days

1ARO: After Receipt of Order.

column, and the ‘‘Responsibility’’ column are shown in the report format. Usually,

the Data Delivery Matrix is routed frequently to all responsible individuals

as well as being posted in a central location in a ‘‘paper’’ program. On a ‘‘paperless’’

program the Data Delivery Matrix is provided on the Program Web site.

It is also useful to identify a cognizant individual (project manager, chief

engineer, engineer, etc.) associated with each ‘‘X.’’ These people can act as internal

experts (consultants) during the execution of your project.